Tips

See if other groups might be interested in meeting with your speaker as well - not only might this increase a speaker’s willingness to visit but other groups can help secure an audience and may be able to share travel/lodging expenses

Notify Sachi if you have an alum, government official, or other high-profile speaker visiting with your group

Student Affairs can help reserve a room for your speaker using Yale rates to directly charge your group (i.e., no CT tax) see Lodging page

Student Affairs can help reserve a room for your speaker using Yale rates to directly charge your group (i.e., no CT tax) see Lodging page

If you have any questions, stop by the Office of Student Affairs!

Send a thank you note to speakers after the event; share any comments that you think might be helpful for future visits.

Consider accessibility for your event - remember 124 is only accessible via the Courtyard

Always check the Master Calendar for conflicts but remember that you still need to check with Dean Mike and Sachi for any conflicts that may not be listed

Remember to consult the teaching schedule as well to make sure your event does not coincide with a class in the same topic area (i.e., your target audience)

If you have any questions, stop by the Office of Student Affairs!

11 poster limit for the building, including the calendar wall by the Grove Street entrance.

Remember to consult the teaching schedule as well to make sure your event does not coincide with a class in the same topic area (i.e., your target audience)

Only use masking tape - absolutely NO POSTING on wood, painted, or glass surfaces!

If you are ordering in bulk trays, your cost per person should be less than the maximum cap which uses the bag lunch price as a model

2 large pizzas and a salad serves 10 people - use this as a guide when placing an order

Place your order with the Dining Hall as soon as you confirm a room - you can always update/change your order

Non-pizza, non-Dining Hall food purchase must be preapproved by Dean Mike